We currently have 13 ensemble rooms in the 130, 136, and 150 Massachusetts Avenue complex available for use during the spring 2021 semester. (There are also three rooms in the Uchida building at 921 Boylston Street; however, these will not be available for spring.)
Reservation requests are processed on a first-come, first-served basis. You can only reserve one rehearsal room or Fordham Road rehearsal room per day. You are able to reserve up to three days in advance. At 8:00 p.m. each evening, the system resets; for example, on Wednesday at 8:00 p.m., time slots on Saturday will become available for reservations.
Jump to the following:
Before reserving a room, it is very important that you are aware of the policies for spring 2021 and follow them closely. Failure to do so could result in not being allowed to use the facility or even being fined by the state.
- You can reserve a room by logging in to the reservation site. Watch a video tutorial on how to use the system.
- You must submit a daily symptom check and attestation form each time you have a reservation, on the day of your reservation, no more than four hours prior to arrival at the facility. Access to the facility will not be granted until this form is submitted.
- An email notification will be sent to you confirming your reservation.
Note: Rooms can only be claimed by the person who submitted the reservation. In order to maintain room accountability, other band members will not be allowed to claim the room.
Reserve Now (login required)
If you encounter any problems with the form, email email@example.com.
About the Facilities
|150 Massachusetts Avenue complex||6:00 p.m.–10:00 p.m.||12:00 p.m.–10:00 p.m.|
|Uchida Building (921 Boylston Street)||Closed||Closed|
Please see the equipment page (login required) for details.
Required Safety Protocols
Will I be required to wear a facial covering at all times? Are there any exceptions to this? What if I play a wind instrument or am a vocalist?
Masks that cover the mouth and nose must be worn at all times by all Berklee community members. Your mask must fit snugly on your nose and under your chin, and cover your mouth fully. Note that gaiters, buffs, and bandanas are not recommended.
Please review this resource from the CDC for more guidance about how to choose the right mask, wear it properly, and keep it clean.
Information for Vocalists
Singers may desire a special mask designed for performing that are different from normal masks. Here are two recommended resources:
- Resonance Singer's Mask with Disposable Biofilters: The mask from mymusicfolders.com is a favorite among voice teachers and comes in multiple sizes* and two colors. It has adjustable head straps so you won't have an uncomfortable pull on your ears. It features internal construction that holds the fabric away from your mouth so you don't inhale fabric when inhaling. It is washable and allows for jaw movement without pulling from your nose.
*Note about sizing: The large is very big. The medium fits average to larger heads/faces.
- The Singer's Mask: This mask from broadwayreliefproject.com is similar to the first, but has a larger projection away from the mouth, creating more of a duckbill. This mask has ear straps and comes in child and adult sizes. Please allow two weeks for its manufacturing and delivery.
Information for Wind Instrumentalists
Wind instrumentalists may desire special masks designed for performing that are different from their normal masks. Here are several resources:
Brass bells must be covered with a dense fabric bell cover. Here are several resources:
Wind and brass instrument bells should not be directed toward others.
Brass players will be required to practice water key etiquette. This includes:
draping the water valve and collecting condensate in a towel or WindSorb;
disinfecting the towel/WindSorb after use; and
emptying spit valves into a puppy pad, WindSorb, or cloth that is disposed of by the user
- Social distancing must be strictly observed.
- Students must adhere to the room capacity shown when booking a room.
- Signs will clearly mark spacing for safely queuing to enter the building.
- Proper personal hygiene practices must be followed, including the frequent washing of hands and use of hand sanitizer.
- Designated cleaning protocols for each space must be followed. This includes wiping all surfaces you touch and equipment you use before and after use. Sanitizing wipes and liquid will be provided.
- The protocols will be clearly posted in each space.
- Check in for your room reservation by visiting room A01 in 130 Massachusetts Avenue. Have your student ID ready—only the student who booked the room can check in. Please try to arrive at least five minutes early. If you’re more than 10 minutes late, your room reservation will be canceled.
- After checking in, proceed to the reserved ensemble room, and an ensemble office staff member will open the room for you. You are not allowed to enter an ensemble room under any circumstance unless it is opened for you by ensemble office staff. Students found in rooms they did not check in to risk suspension.
- Halfway through your rehearsal, you will be instructed to switch to your second designated ensemble room. For example, if you’ve reserved a room from 6:00 p.m. until 8:00 p.m., you’ll be asked to switch at 7:00 p.m. to your new room.
- Be completely out of the room by your designated end time. Below is a chart of every available booking time and its corresponding end time:
|Reservation Start Time||End Time|
|12:00 p.m.||1:55 p.m.|
|2:00 p.m.||3:55 p.m.|
|4:00 p.m.||5:55 p.m.|
|6:00 p.m.||7:55 p.m.|
What are the reservation policies?
The following circumstances can lead to a one-week suspension* of practice room, rehearsal room, and equipment usage, unless otherwise noted:
- Failure to cancel a reservation at least one hour in advance
- Failure to return borrowed equipment immediately after your rehearsal
- Failure to exit the room by the designated end time of your reservation (This doesn’t mean continue playing, packing up, or chatting while you're still in the room; everyone in your group must be out by the end of your reservation time. For example, if you’ve reserved a room at 6:00 p.m., you should all be out of your room by 7:55 p.m.)
- Theft, abuse, or destruction of college property (reviewed on a case-by-case basis)
- Mistreatment of Ensemble Department staff or student employees, and other students (reviewed on a case-by-case basis)
- Failure to claim your room due to not receiving a room confirmation email**. It is your responsibility to confirm your reservation (you may call the Ensemble Department office to confirm if you did not receive a reservation email: the extension is 2122).
*The suspension period may vary depending on the severity of the infraction.
** If you did not receive a room confirmation email because your email inbox was full, and therefore you fail to claim your room, you will still be suspended. It is your responsibility to make sure your Berklee email account is in good standing.
What about cancellations?
Cancellations must be done at least one hour in advance. To cancel a room, use the link in the confirmation email. Failure to cancel in advance will result in the suspension of your reservation privileges for a week.
What is the punctuality policy?
Please arrive five minutes before your reservation. If you are more than 10 minutes late, your room reservation will be canceled.
What is the suspension policy?
The first infraction of any of the policies above will result in a warning.
The second infraction will result in a two-week suspension.
The third infraction could lead to ensemble room privileges being revoked for the rest of the semester.