Ensemble Room Reservations

We currently have 13 ensemble rooms in the 130, 136, and 150 Massachusetts Avenue complexes available for use during the spring 2023 semester. (There are also three rooms in the Uchida building at 921 Boylston Street; however, these will not be available for fall.)

Reservation requests are processed on a first-come, first-served basis. You can only reserve one rehearsal room or Fordham Road rehearsal room per day. You are able to reserve up to three days in advance. At 8:00 p.m. each evening, the system resets; for example, on Wednesday at 8:00 p.m., time slots on Saturday will become available for reservations.

Jump to the following:

How to Reserve a Room
Hours of Operation
Equipment
What to Do When You Arrive

How to Reserve a Room

You can reserve a room by logging in to the reservation site. Watch a video tutorial on how to use the system.
Covid Policy Changes: Berklee has previously eliminated various Covid-era requirements related to building access, visitors, indoor activities, face coverings/masks, and travel. Future changes will continue to align with CDC guidelines and Massachusetts Department of Health recommendations.
An email notification will be sent to you confirming your reservation.

Note: Rooms can only be claimed by the person who submitted the reservation. In order to maintain room accountability, other band members will not be allowed to claim the room.

Reserve Now (login required)

If you encounter any problems with the form, email enroom@berklee.edu.

About the Facilities

Hours of Operation

BUILDING	WEEKDAYS	WEEKENDS
150 Massachusetts Avenue complex	6:00 p.m.–12:00 a.m.	12:00 p.m.–12:00 a.m.
Uchida Building (921 Boylston Street)	6:00 p.m.–10:00 p.m.	Closed

Equipment

Please see the equipment page (login required) for details.

What to Do When You Arrive for Your Ensemble Rehearsal

Check in for your room reservation by visiting room A01 in 130 Massachusetts Avenue. Have your student ID ready—only the student who booked the room can check in. Please try to arrive at least five minutes early. If you’re more than 10 minutes late, your room reservation will be canceled.
After checking in, proceed to the reserved ensemble room, and an ensemble office staff member will open the room for you. You are not allowed to enter an ensemble room under any circumstance unless it is opened for you by the ensemble office staff. Students found in rooms they did not check in to risk suspension.
Halfway through your rehearsal, you will be instructed to switch to your second designated ensemble room. For example, if you’ve reserved a room from 6:00 p.m. until 8:00 p.m., you’ll be asked to switch at 7:00 p.m. to your new room.
Be completely out of the room by your designated end time. Below is a chart of every available booking time and its corresponding end time:

Reservation Start Time	End Time
12:00 p.m.	1:55 p.m.
2:00 p.m.	3:55 p.m.
4:00 p.m.	5:55 p.m.
6:00 p.m.	7:55 p.m.

What are the reservation policies?

The following circumstances will lead to a two-week suspension* of practice room, rehearsal room, and equipment usage, unless otherwise noted:

Failure to cancel a reservation at least one hour in advance
Access to the ensemble room requires prior check-in/check-out with the ensemble staff.
Failure to return borrowed equipment immediately after your rehearsal
Failure to exit the room by the designated end time of your reservation (This doesn’t mean continue playing, packing up, or chatting while you're still in the room; everyone in your group must be out by the end of your reservation time. For example, if you’ve reserved a room at 6:00 p.m., you should all be out of your room by 7:55 p.m.)
Theft, abuse, or destruction of college property (reviewed on a case-by-case basis)
Mistreatment of Ensemble Department staff or student employees, and other students (reviewed on a case-by-case basis)
Failure to claim your room due to not receiving a room confirmation email**. It is your responsibility to confirm your reservation (you may call the Ensemble Department office to confirm if you did not receive a reservation email: the extension is 2122).

*The suspension period may vary depending on the severity of the infraction.

** If you did not receive a room confirmation email because your email inbox was full, and therefore you fail to claim your room, you will still be suspended. It is your responsibility to make sure your Berklee email account is in good standing.

What about cancellations?

Cancellations must be done at least one hour in advance. To cancel a room, use the link in the confirmation email. Failure to cancel in advance will result in the suspension of your reservation privileges for two weeks.

What is the punctuality policy?

Please arrive five minutes before your reservation. If you are more than 10 minutes late, your room reservation will be canceled.

What is the suspension policy?

The first infraction of any of the policies above will result in a warning.

The second infraction will result in a two-week suspension.

The third infraction could lead to ensemble room privileges being revoked for the rest of the semester.